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Printing at the Mary & John Gray Library: Printing Excel Files

Print Preview

In Office 2010 a preview of what you will print automatically appears on the right hand side of the print interface.  In other versions of Office, you can see a preview of what your printout will look like by selecting Print Preview under the print options.  Use print preview often before printing.  If the preview doesn’t look right you can make adjustments before sending it to the print queue.

Tips for Printing in Excel

Excel contains the same options for choosing the number of copies and printing double-sided as in Word.  You can choose a specific page print range in the first settings button.  Choose Print Active Sheets to only print the sheet you selected.  You can also adjust the print scale to ensure the sheet fits on one page or all columns or rows fit on one page.  This will not only save paper, but help make your printed spreadsheet more readable.